5 Simple Steps You Can Take to Create a Daily Productivity Schedule

Your daily productivity schedule will determine how much you get done and whether you’re making the most of each day.

You, like everyone else, want to get things done to progress towards something you want.

Rather than doing things for the sake of keeping yourself busy, it’s far more important to work on the right things.

This is how having a daily productivity schedule can help.

1-Minute Summary Video


What is a Daily Productivity Schedule?

A daily productivity schedule is a tool that identifies what you need to focus on each day. It’s usually an integral part of successful people’s daily routine.

When you have a daily productivity schedule, you know what your priorities are, as it’s created based upon your responsibilities.

When you use it every day, you can glance at your productivity schedule to know what you need to do now or next.

Why Have a Daily Productivity Schedule?

When you have a daily productivity schedule, the benefits include:

  • You will focus on what’s important.
  • You will work on the right things.
  • You will feel more organised.
  • You will manage your energy level better.
  • You will have more productive hours than unproductive hours.
  • You will know when you need to do what.
  • You won’t forget what you need to get done, which means you won’t miss deadlines.
  • You’re less likely to procrastinate.
  • You will know how much time you can allocate to your tasks.
  • Your personal productivity will improve.

When you use a daily productivity schedule, you will create more time for yourself to do other things outside of your work.

daily productivity schedule

Who Can Benefit from Having a Daily Productivity Schedule?

Having a daily productivity schedule can benefit you if:

Any step you can take to improve what you do and how you do it is an advantage, which is why it’s worth considering creating a daily productivity schedule.

5 Ideas That Will Help You Create a Daily Productivity Schedule

Here are five steps you can take to create a daily productivity schedule, which means you will make the most of each day and accomplish meaningful things.

  1. Get clear on what you want to accomplish. Know what you want or where you’re heading. What are your goals? Determine whether you can break your goals into projects, which will help you manage them better. Another thing that will help with this is to design your ideal week. If you could have each week exactly the way you want, what would it look like?
  2. Batch similar activities in segments. This can include having themes for each day. For example, you may use Mondays for your highest priorities and schedule meetings only on Fridays. The idea here is to avoid switching tasks often to maximise your focus and increase your outputs.
  3. Know your circadian rhythm to maximise your effectiveness. Everyone has a biological rhythm, which means you are more effective at certain times of the day. During times you work best, schedule your high-value activities. That will ensure you’re doing the most important things during your most productive time of each day.
  4. Include other essential activities to stay focused. These include meal breaks and taking rests to recharge. It’s also doing other tasks that may not be as important, but still need to get done, such as meetings or errands.
  5. Designate reward or play time every day. You do things so you can get something you want. Whenever you reward yourself for getting things done, it will help keep you engaged and motivated. Reward yourself after you have done your most important tasks.

Simple Tools That Can Help You Stick to Your Daily Productivity Schedule

A daily productivity schedule can be as simple or as complex as you want. However, the simpler it is to follow, the higher the chance you will stick to it.

You can refine and improve your schedule as often as you want.

Tools you can use include:

  1. A digital or physical calendar.
  2. A productivity planner.
  3. A productivity app.

Final Thoughts

Any step you can take to improve how you do things will pay off over the long term. When you use a daily schedule, you will become a more productive person.

As your productivity improves, you will progress faster towards your goals, which means you will achieve more success in life.

Action Step: Review how you structure your week. Identify improvements you can make to increase your productivity. Use tools to help you stay focused on what’s most important each day.

Question: What is another step you can take to create a daily productivity schedule?

Related Posts

How to Be More Mindful of the Language You Use
How to Maintain a Gratitude Practice When Things Are Hard
5 Common Myths of Coaching in Organizations
How to Connect to What Makes You Great
How to Find Your True Motivations in Life
5 Surprisingly Simple Actions That Will Increase Your Happiness

Like This Post?

Sign up for my weekly updates and never miss a post. I’ll also send you my ebook titled, “How to Set Your Week Up for Maximum Results” as a thank-you.




If you’re a leader that wants your team to perform better, get a free copy of my bestselling book, “Building High-Performing Teams” here: http://bit.ly/2rS1T4F

Love podcasts or audiobooks? Learn on the go with our new app.

Recommended from Medium

Dealing With Procrastination

A simple guide on understanding the reasons for procrastination and dealing with it.

Staying Productive Under Pressure -29 Aug 2021

Don’t let your best laid plans go awry — reframe!

READ/DOWNLOAD=- The Nonprofit Outcomes Toolbox: A Complete Guide to Program Effectiveness…

Life Dashboard

The Simple Yet Radical Change to the To-Do List

Eat that Frog with a Pomodoro

Are you a horrible #multitasker?

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store
Neel Raman

Neel Raman

If you’re a leader that wants your team to perform better, get a free copy of my bestselling book, “Building High-Performing Teams” here: http://bit.ly/2rS1T4F

More from Medium

Feeling distracted at work? 5 simple ways to get your focus back.

Get to work


Is Your Computer Hurting Your Productivity?